Bids and Proposals Manager

Job Background

About Us

ASSIST Asia is a self-sustaining Pan-Asian NGO with its HQ in the Philippines and a footprint across South & SE Asia. Focused on social improvement and sustainable transformation, we have implemented over 300 projects in 25 countries in the last 20 years with various agencies including ADB, AfDB, DEG, GIZ, IFC, UNICEF, UNIDO, UNHCR and World Bank as well as private corporations including Puma, Holcim, Nestle, Philips and Schneider amongst others.

ASSIST Development Solutions (ADS) is a subunit within the bigger ASSIST ecosystem. Within it, it hosts our Impact Services and Creativelab unit, wherein we provide a range of services to augment the social impact of partners and stakeholders through supporting their interventions. Through these services, we solve communication, visibility, and knowledge management needs, alongside providing cutting-edge technical assistance and localized resources for projects and other sectoral engagements.

About the Role

We are seeking an experienced, enterprising professional to join our growing team as a Bids and Proposals Manager. This individual will play a pivotal role in organizing and prioritizing opportunities, leading the development of strong proposals, ensuring timely submission, and coordinating the entire proposal management process.

The candidate will work in a multicultural environment and gain significant insights in the creative and development sector.

For any clarifications and submission, please reach out to acl.bd@assistasia.

Responsibilities

Proposals packaging

Lead and manage the review, shortlisting, and shortlisting of the RFP opportunities alongside BD Lead
Plan and manage the workflow and workload of all proposals for the unit – t proposal process including task delegation, response editing and submission
Oversee the proposal development process, coordinating with the proposal packaging team to manage timelines and deadlines.
Lead the drafting of proposals/provide direction, leveraging benchmarks, concept writing, and objectives – ensure production of high-quality proposals
Participate in and contribute to meetings with clients, experts, and regional colleagues as needed.

Coordination and Management

Organize and prioritize proposal opportunities, ensuring the team is focused on the most strategic and impactful projects.
Drive the proposal packaging process, ensuring all components are complete and meet the required standards.
Maintain a comprehensive schedule of proposal deadlines and ensure the team stays on track.
Coordinate with internal teams and external partners to deliver required outputs promptly.

Knowledge Management

Ensure compliance with internal document and knowledge management processes.
Organize, update, and manage internal databases, proposals, and sales materials/documents on an internal shared drive.

Qualiﬁcations

Bachelor’s degree in Communication, Development Studies, Economics, or a related fiel
At least 2.5-3 years of experience in RFPs/proposal writing, coordination, or knowledge management
Excellent written and oral English communication skills.
Proficiency in MS Office Applications and Google S
Highly organized, detail-oriented, and able to drive processes ensuring timely delivery from internal teams and external partners.
A self-starter who can work collaboratively and independently.
Capable of working efficiently under pressure and producing quality out within time constraints.
Experiencing in proposals packaging/responding to RFPs for development sector organisations/UN agencies would be an advantage

Bids and Proposals Manager

Job Background

Responsibilities

Qualiﬁcations

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